For each Call for Proposals, the selection process is organised in three steps:
1. Eligibility check: this is the very first step carried out. The Permanent Secretariat checks whether the submitted applications comply with the eligibility criteria listed in the UIA Terms of Reference.
All applicants (eligible and not eligible) will receive an e-mail notification from the Permanent Secretariat about the status of their project by the end of May 2018. Applications declared eligible will be considered for the second step of the selection process, the Strategic assessment.
2. Strategic assessment: a Panel of External Experts with in-depth knowledge of the topics of the Call is in charge of a Strategic assessment. The Panel evaluates the proposals according to 4 weighted criteria:
• Innovativeness (40%)
• Partnership (15%)
• Measurability of results (15%)
• Transferability (10%)
Applications successfully scoring above a certain threshold are considered for the last step of the selection process, the Operational assessment, and will receive a notification.
Applicants whose proposals do not qualify for the Operational assessment will receive a notification, together with an overall conclusion summarizing the Panel of External Experts’ assessment, by the end of July 2018.
3. Operational assessment: the Permanent Secretariat performs the last step of the assessment process, during which the quality of the proposal will be checked: i.e. are the Work Plan, budget and management structures coherent and well justified? This assessment accounts for the last 20% of the overall assessment score.
Building on the results of the Operational assessment, a Selection Committee composed of the European Commission and the Entrusted Entity meets to make the final selection. For the 3rd Call, this Selection Committee will take the decision by the end of September 2018. All applicants who reach the Operational assessment stage are notified of the final decision. Awarded projects will be officially announced during the European Week of Regions and Cities in Brussels.
You can read our Guidance section 3.2, for a complete overview of our selection process and scoring system. Please feel free to contact the Permanent Secretariat at firstname.lastname@example.org should you have any questions.
Applicants are reminded that the selection process is very competitive and only the most innovative projects will be selected.
All the best to all of them!